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Office Assistant at AI House

The AI2 Incubator is hiring an Office Assistant to help keep our workspace running smoothly. This person will ensure our founders, team members, and guests have everything they need to focus on building world-changing AI companies.

BE THE BACKBONE OF AI HOUSE

Support the Builders — Every great company needs a great environment. You'll be the person who makes sure our founders can focus on what matters most—building—by handling the details that keep daily operations seamless. Your work directly contributes to the success of startups that are transforming healthcare, finance, legal tech, and more.

Work at the Center of Seattle's AI Community — AI House hosts more than 15,000 visitors each year for technical talks, founder events, and community programming. You'll play a key role in making sure every person who walks through our doors has a great experience. This is a front-row seat to the Pacific Northwest's most exciting AI ecosystem—rub shoulders with world-class founders, engineers, researchers, and investors on a daily basis.

Grow With Us — This isn't just a job; it's an opportunity to be part of something bigger. Join a supportive, fast-moving team where your contributions are valued and your curiosity is encouraged. Whether you're looking to build a career in operations, explore the startup world, or simply work in an environment that's energizing and future-focused, this role offers room to learn and grow.

Key Responsibilities

Office Maintenance

Keep shared spaces clean, organized, and welcoming. Tidy conference rooms between meetings, ensure common areas are presentable, and address any facility issues as they arise.

Supply Management

Monitor and restock office supplies, snacks, and beverages. Anticipate needs before they become problems.

Mail & Deliveries

Receive, sort, and distribute mail and packages. Coordinate outgoing shipments as needed.

Founder Support

Assist founders and team members with day-to-day office needs, from setting up meeting rooms to troubleshooting basic equipment issues.

Facilities Coordination

Ensure everything works—printers, coffee machines, AV equipment, and other shared resources. Escalate maintenance issues when necessary.

Workspace Security

Help maintain a secure environment by monitoring access, ensuring doors are locked after hours, and following security protocols to protect our founders, team, and visitors.

Community Event Support

Assist with setup, breakdown, and logistics for technical talks, founder events, and community programming. Help ensure events run smoothly and guests feel welcome.

Qualifications